Exhibition and Symposium

Now available! Reservation of association booths & meeting rooms
28 November 2016 Submission of final industry symposium programs to the EASL office
15 December 2016 Approval of topics, speakers and symposia chairs by EASL Governing Board
Invitations to Satellite Symposium Speakers Upon approval of the Industry Symposium program by the EASL Governing Board
25 January 2017

Final submission of information

Submit your:

  • Company profile form to EASL; 100-word company description and logo for insertion in the programme and the congress app
  • Adverts for insertion in the programme book
12 February 2017 Stand design submission (Custom-design stand constructions included)
20 February 2017 Wi-Fi order
21 February 2017 Symposium AV requirements orders deadline
03 March 2017 Submission of order forms for additional symposium services:

  • Hostesses
  • Catering
  • Media services (live broadcast, webcast, interactive package, editorial review for platinum & gold sponsors only)
11 March 2017 Sponsorship and exhibition sales end
15 March 2017 Submit your content to EASL for touch point QR codes on exhibition booth
16 March 2017 Submission of printed material for symposium invitation for approval
20 March 2017 Order your carpet
30 March 2017 Technical requirements order for symposium/Industry design options
30 March 2017 Final call for booking your stand material on-site with the Rai venue

Orders for rental service audio & video to the Rai

4 April 2017 Submission of Freight & Loading forms. Contact our official supplier Merkur Expo Logistics GmbH (bernd.blum@merkur-expo.com)
7 April 2017 Request accessible storage for promotional material from the EASL office, if needed
10 April 2017 Last day of arrival of exhibit material/shipments

 

Set-up and dismantle (days and times)

Monday 17 April 2017 08:00 – 23:00 For booths 50 sqm or larger*
Tuesday 18 April 2017 08:00 – 23:00*
*Hard hats and hard shoes will have to be worn by all persons entering the exhibition hall on Monday and Tuesday
Wednesday 19 April 2017 08:00 – 16:00

(Furnishing only. No heavy construction allowed)

Prior to the opening of the exhibition. Latest by Wednesday 19 April 2017 Before 16:00

Removal of all waste material from stand construction (including boxes for packaging) from the exhibition area

22 April 2017 18:00 – 21:30 Dismantle**

*Dismantling of the stands before the official hour is not permitted

23 April 2017 07:00 – 18:00 Dismantle**

**Dismantling of the stands outside the official hours is not permitted

 

Exhibitor badge collection from exhibitors’ registration desk

Monday 17 April 2017 14:00 – 18:00 Group badge pick-up (to schedule your registrations pick up contact MCI: ilc.registration@mci-group.com)
Tuesday 18 April 2017 08:00 – 14:00 Group badge pick-up

16:00 – 20:00 Individual badge pick-up

Wednesday 19 April 2017 07:00 – 19:00 Individual badge pick-up
Thursday 20 April 2017 07:00 – 19:00 Individual badge pick-up
Friday 21 April 2017 07:00 – 19:00 Individual badge pick-up
Saturday 22 April 2017 07:00 – 19:00 Individual badge pick-up
Sunday 23 April 2017 07:00 – 13:30 Individual badge pick-up

Hospitality suites

20 February Wi-Fi order
21 February 2017 AV orders (& cancellations) for hospitality suites/meeting rooms
03 March 2017 Submission of order forms for additional services:

  • Hostesses
  • Catering
15 March 2017 Submission of electronic meeting signage info to EASL office (if you have booked a meeting room)
23 March 2017 Payment of AV & other meeting room requirements
Meeting rooms opening hours:
19 April 2017 07:00 – 19:00
20 April 2017 07:00 – 19:00
21 April 2017 07:00 – 19:00
22 April 2017 07:00 – 19:00
23 April 2017 07:00 – 13:30

 

If you have any questions regarding the dates and deadlines stated, contact us.

devi-sonida-meyCORPORATE RELATIONS & ASSOCIATION’S PROJECTS MANAGER

DEVI SONIDA MEY

Tel: +41 (0) 22 807 03 69
Mob: +41 (0) 79 870 28 25
Fax: +41 (0) 22 328 07 24
Email: devi.sonida-mey@easloffice.eu

alexis-schweryCORPORATE RELATIONS & EXHIBITION COORDINATOR

ALEXIS SCHWERY

Tel: +41 (0) 22 807 03 68
Fax: +41 (0) 22 328 07 24
Email: alexis.schwery@easloffice.eu