About The International Liver CongressTM 2017

About The International Liver CongressTM 2017

The International Liver CongressTM is a high calibre and multi-disciplinary scientific Congress attracting over 10,000 delegates annually. The Congress fosters advances in hepatology (liver research) and unveils new and exciting data on the liver.

2017 is EASL’s 52nd annual Congress.

Where is The International Liver CongressTM 2017 taking place?

The International Liver CongressTM 2017 will be held from 19-23 April at the RAI Amsterdam congress centre, Europaplein, 2078 GZ, Amsterdam, Netherlands.

For more information on the venue please visit: http://www.rai.nl/en/.

Media Registration

I am a journalist and I want to cover the Congress for my publication. Can I register online before the event?

Yes, The International Liver CongressTM 2017 is free of charge to official representatives of print, broadcast and electronic media.

It is recommended that you register in advance of the Congress. If you are interested in attending, please contact the ILC 2017 Press Office to obtain your personalised press registration code. You will be asked to send a copy of your press card and/or commissioning letter as part of your application.

Once your credentials have been approved by the ILC 2017 Press Office, you will receive an email containing log-in details to access the online registration platform. This will enable you to complete your registration, book accommodation and sign up to early morning workshops.

Only registered media representatives will be permitted to access the media areas.

Please note that media representatives are unable to attend the hands-on sonography courses, but are welcome to attend the early morning workshops. Places will be reserved on a first-come, first-served basis. If you would like to attend an early morning workshop, please request a voucher via ILC.registration@mci-group.com.

As a blogger, what evidence do I need to provide to register as a media representative?

Please send the complete URL’s of three relevant hepatology/liver disease/health blog posts you have written in 2015/2016 to the ILC 2017 Press Office with proof that you have an online following and that you have been re-blogged or published by others or cited on other blog sites.

Once your credentials have been approved by the ILC Press Office, you will receive an email containing log-in details to access the online registration platform. This will enable you to complete your registration, book accommodation and sign up to early morning workshops.

Only registered media representatives will be permitted to access the media areas.

Can I register onsite?

Onsite registration is possible; however, it can take some time as you will be required to queue with other attendees at the registration desk. We therefore strongly encourage you to register in advance so that we can make sure that you have all the information you need ahead of time. If you have to register onsite, please bring a proof of media accreditation along with a valid passport or photo ID-card to the registration desk at the Congress. Only registered media representatives will be permitted to access the media areas.

Once credentials are approved by the ILC Press Office, will I be registered to attend the Congress?

Once your credentials have been approved by the ILC 2017 Press Office, you will receive an email containing log-in details to access the online registration platform. This will enable you to complete your registration, book accommodation and sign up to the early morning workshops.

Where can I collect my press badge?

Accredited journalists must collect their press badge onsite from the registration desk. The badge will permit admission to the Congress and the media areas. You will be asked to provide proof to show that you are the person indicated on the badge, so please ensure that you have your ID card or passport to hand.

What sessions are accessible to journalists? Where can I find more details on each session?

Details of sessions are regularly updated on The International Liver CongressTM 2017 website. You can plan your personalised congress schedule using the online interactive planner.

Does EASL offer any grants or sponsorship opportunities for media to attend The International Liver CongressTM 2017?

EASL does not offer grants or sponsorship opportunities for media to attend the Congress.

EASL welcomes the interest of the media in matters relating to hepatology. Registration to The International Liver CongressTM 2017 is open and free of charge to official representatives of print, broadcast and electronic media.

Journalists who are unable to attend can access a range of media materials provided under the press section of The International Liver CongressTM 2017 website, and through the online news feed enabling those interested to keep up-to-date on all ILC 2017 media activities and latest liver research findings.

Embargo policy

Where can I access any of the presented materials prior to the event?

For details on the release of scientific data please visit the Embargo Policy section of the ILC website.

Please contact the ILC 2017 Press Office with any queries or questions regarding the Embargo Policy.

Can I cover the Press Conferences live? Is there an embargo policy on media coverage?

The embargo policy states that media must not publish coverage of any data contained in the embargoed abstracts during The International Liver CongressTM 2017 official Press Office activities or in official Press Office materials until the embargo lifts at 7:00 CET on the day of the abstract presentation. Journalists, industry, investigators and/or study sponsors must abide by the embargo times set by EASL.

Click here for more details on the embargo policy. Please contact the ILC 2017 Press Office with any queries or questions regarding the embargo policy.

Accommodation

Where can I find information about hotel availability and rates?

Reduced rates have been negotiated for The International Liver CongressTM 2017 participants in various hotels in Amsterdam. Full details can be found on the hotel accommodation webpage.

How can I book my room and should I pay in advance?

Once your credentials have been approved by the ILC 2017 Press Office, you will receive an email containing log-in details to access the online registration platform. This will enable you to complete your registration, book accommodation and sign up to early morning workshops. Full payment is requested in order to confirm the hotel booking. As soon as the hotel booking is confirmed and the requested payment is received, a confirmation will be sent to you by email.

Can I book a hotel room without registering for the Congress?

In order to receive the negotiated reduced rates, hotel bookings can only be made through the registration portal.

Once your credentials have been approved by the ILC 2017 Press Office, you will receive an email containing log-in details to access the online registration platform. This will enable you to complete your registration, book accommodation and sign up to early morning workshops.

Onsite

Where will the Press Office be located?

The Press Office will be located within the RAI Amsterdam congress centre, Europaplein, 2078 GZ, Amsterdam, Netherlands. It will be clearly sign posted upon arrival.

Registered media representatives will also be notified about the exact location of the Press Office at the time of their arrival and registration in Amsterdam.

When and where will the Press Conference(s) be located?

EASL will host 3 official press conferences during The International Liver CongressTM 2017:

Thursday 20 April             08:00—09:00 CET

Friday 21 April              11:30—12:30 CET

Saturday 22 April             12:30—13:30 CET

Registered media representatives will be notified about the exact location of the Press Conferences at the time of their arrival and registration in Amsterdam. A daily schedule listing all The International Liver CongressTM 2017 Press Conferences will be displayed in the Press Office onsite in Amsterdam.

How can I access official Congress media materials?

Official media materials will be made available to registered journalists in the Press Office at The International Liver CongressTM 2017. They will also be available online under the PRESS tab of the ILC website. Details will be provided by the ILC 2017 Press Office to registered media.

What language will press materials be available in?

The official language of The International Liver CongressTM 2017 is English. All documents and presentations will be provided in English. Simultaneous translation will not be provided.

Will interview rooms be available?

Yes, interview rooms will be available for use by the media.

Media representatives wishing to arrange interviews with EASL spokespersons or investigators whose abstracts are selected for presentation at the official Press Conference should contact the ILC 2017 Press Office staff to arrange any interviews in advance.

What will be available to journalists in the Press Office?

Laptop connections and printing facilities will be provided in the Press Office for members of the media. Refreshments will also be provided free of charge.

What time will the Press Office be open during the Congress?

The ILC Press Office at The International Liver CongressTM 2017 will be open at the following times:

Tuesday 18 April               16:00—20:00 CET

Wednesday 19 April        07:00—19:00 CET

Thursday 20 April             07:00—19:00 CET

Friday 21 April                    07:00—19:00 CET

Saturday 22 April              07:00—19:00 CET

Sunday 23 April                 07:00—14:00 CET

For more information please click here.

Who do I contact if I have a query onsite?

Press Office staff will be available throughout the Congress period. Staff will be responsible for badge-checking, the general upkeep of the room and answering press enquiries. You can also contact the ILC 2017 Press Office via email.

Offsite

How can I access the official Congress media materials if I am unable to attend the Congress?

Official media materials will be made available under the PRESS tab of the ILC website. Details will be provided to registered media representatives.

Ask The Experts

What is ‘Ask The Experts’? When will this be made available?

During The International Liver CongressTM 2017 registered media will be able to request the opportunity to interview EASL Governing Board members, EASL Scientific Committee members and other key opinion leaders in hepatology. This option will be made available from April 2017. Please contact the ILC 2017 Press Office via email if you are interested in speaking with an expert.

Video, photography and AV equipment

Are there any restrictions on photography/digital audio/video recording?

Filming, photography and audio recording are allowed at The International Liver CongressTM 2017, but permission must be sought in advance from the ILC 2017 Press Office.

The ILC Press Office will approve requests on a case-by-case basis. Successful requests will receive a press pass and confirmation letter for a specific time and location. Without this confirmation letter, filming/photographing/recording will only be permitted in areas that do not require approval.

Intellectual property copyrights must be respected – any filming or photography of posters/scientific sessions may not be conducted without the permission of the authorised speaker/moderator.

The following areas do not require permission for filming, taking photographs or making audio recording:

  • EASL and industry interview rooms
  • EASL press office
  • EASL and industry press conference rooms
  • Outside the main entrance

Permission is needed for filming, taking photographs or making audio recording in the following areas:

  • Scientific sessions
  • Industry-organised satellite sessions
  • Registration area

Filming in any other part of the Congress venue is strictly prohibited.

Any film/photo/recording shall only be used for information and communication purposes and must mention the source of the material.

Artificial light cannot be used during presentations. Flash photography at scientific presentations and plenary sessions is not allowed. EASL staff may interrupt any disruptive or hazardous filming.

Media attendees

Can I receive a list of media attendees at the Congress or previous attendee lists?

Information regarding media registrations to attend The International Liver CongressTM 2017 belongs to EASL. EASL does not share media lists externally.

If you do not find the answer to your question, please contact the ILC 2017 Press Office.